Bed & Breakfast Membership :  $75.00
Associate Membership :  $25.00
Marketing Assessment :  $25.00

If you are interested in becoming a member of this Association please take time to read the following excerpt from the By-Laws of the Association.   Then click here for a Membership Application form

 1. NAME

 The name of this organization shall be Chemainus & Area Bed and Breakfast Association also known as CABBA, herein  referred to as the “Association”.

 2. PURPOSE:

a. To provide a forum for mutual support, communication and encouragement for hosts and others with interest in the accommodations industry.

b. To develop and coordinate marketing opportunities for the benefit of Association members, individually and collectively.

c. To promote integrity in the bed and breakfast industry through high standards, business ethics and self-regulation.

d. Create greater recognition of Bed & Breakfasts as preferred accommodation sources within the hospitality industry.

 3. DEFINITION

 A bed and breakfast is defined as a home stay where the host offers breakfast and one or more rooms for a daily or weekly  rental. The bed and breakfast shall have a common area where the guests may interact with the host. A host/owner or  manager shall live on the property at all times when the room is rented.

 4. MEMBERSHIP

a. Bed and Breakfast Membership : Individuals who host a bed and breakfast enterprise which meets the Definition herein and meets the requirements of the Municipality/Regional District in renting out rooms for temporary lodging (on a daily or weekly basis).

b. Associate Membership : Associate Membership may be granted to prospectiveinnkeepers or persons in other accommodation enterprises or with like interests.

 5. MEMBERSHIP DUES:

a. Bed and Breakfast Membership : Annual non-refundable dues as determined by the Board.

b. Associate Membership : Annual non-refundable dues as determined by the Board.

 6. MEMBERSHIP BENEFITS AND PRIVILEGES

a. Bed and Breakfast Membership:

i. Are entitled to attend meetings, make motions, vote, hold office, chair and serve on committees and participate in Association activities.

ii. May mention affiliation with the Association in advertising and promotion

In connection with their bed and breakfast enterprise.

iii. May have up to two (2) participating members, who will be registered as hosts of the enterprise.

Iv Each bed and breakfast membership is entitled to only one vote at meetings and votes by email or other means.

b. Associate Membership:

i. Associate members may attend functions of the Association.

ii. Associate members may attend general meetings of the Association but may not vote.

iii. Associate members may participate in marketing and promotional opportunities at the discretion of the Board.

 7. MEMBERSHIPS IN GOOD STANDING:

 A membership is in good standing as long as it meets the criteria set out in Membership and the member has paid all dues  and/or special assessments.

 8. TERMINATION OF MEMBERSHIP:

 By-Law non-compliance complaints should be directed to the Board. Membership may be forfeited after 60 days of  non- compliance.

 It is desirable that members work out personal differences with each other in an ethical and professional manner. Failing that,  a member may deliver their concerns in writing to the other member with a copy to the Board. The Board will seek resolution  of the matter in a respectful manner and with strict confidentiality.

 9. DUES AND FINANCES:

a. Dues:

i. All renewing members shall pay dues annually by October 1 st for the year.

ii. Dues paid for initial membership granted from October 1 st through December 31 st shall be applicable for the following calendar year.

iii. The fiscal year will be from October 1 to September 30.

iv. Any member whose dues are 60 days in arrears shall forfeit membership. Membership may be reinstated by full payment of dues within that fiscal year. A fee may be charged to be reinstated into advertising and/or promotional material to be determined by the Board.

b. Finances:

i. All members of the Board shall be authorized to sign cheques. All cheques shall require two signatures.

ii. Approved budget items are not required to have further authorization.

iii. Authorization by the members shall be required for special projects with

expenditures of more than $100.

iv. The Board may determine a special assessment to fund Association projects or ventures that are for the benefit of members individually and collectively.

 10. BOARD OF DIRECTORS:

a. The Board will consist of a minimum of three elected officers to be elected at the annual general meeting, the date of the meeting to be determined by the Board. Officers of the Board will consist of a President, Secretary, Treasurer, Marketing Director and Members-at-Large. Such positions to be determined by the elected Board members, and minimally will be President, Secretary, Treasurer and Marketing Director. The Secretary and Treasurer positions may be combined.

b. An officer must be a B&B member of the Association in good standing.

c. There shall not be two officers from one B&B membership serving concurrently.

d. The term of office will be one (1) year beginning October 1 st and ending on September 30. For the purpose of continuity at least one member of the Board will serve a two (2) year term, that member to be determined prior to the following election.

e. No member shall serve more then two consecutive terms in any one office. If after the second term no other members show interest in running for the position, then the incumbent may continue in the elected position until a replacement is duly elected or appointed. In this case the Board shall have the right and power to appoint officers for replacement of vacant offices.

 11. DUTIES OF OFFICERS:

a. The President shall:

i. Preside over all meetings.

ii. Coordinate the administration of the affairs of the Association.

iii. Represent the Association at meetings of other groups or agencies, or if unable to attend to appoint an alternate representative.

iv. Be an ex-officio member of all committees.

b. The Treasurer shall:

i. Be custodian of all Association funds.

ii. Collect annual dues and fees associated with events sponsored by the

Association.

iii. Pay all approved bills and make appropriate reimbursements in a timely manner.

iv. Maintain a record of paid membership.

v. Prepare current statements of income and disbursement for each meeting, including an annual statement at the end of the fiscal year.

vi. Work with the President to submit a yearly budget for approval at the annual general meeting.

c. The Secretary shall:

i. Be responsible for making and distributing minutes of all meetings.

ii. Maintain all correspondence for the Association.

d. The Marketing Director shall:

i. Develop and coordinate marketing opportunities for the benefit of Association members, individually and collectively.

ii. Coordinate participation of the members of the Association in at least one annual community event.

e. Members at Large shall be given specific responsibilities at Board discretion.

f. The Vice-President shall perform duties as directed by the Board.

 12. DUTIES OF MEMBERS:

a. Establish and maintain high standards of quality inn keeping. Although being approved by Tourism British Columbia is not a requirement of membership, their guidelines with respect to food safe, maintenance, cleanliness, comfort and professionalism are recommended.

b. Establish and maintain high standards of business and professional ethics.

c. Attend general meetings and host meetings on a rotating basis.

d. Recruit new members and/or provide information for new bed and breakfast hosts.

e. Provide mutual support, communication and encouragement for fellow members of the Association as well as others with interest in the accommodations industry.

f. Pay the annual membership dues and/or special assessments.

 13. MEETINGS:

a. The Association will meet a minimum of 3 times a year and they shall be announced in advance by the Secretary or President as to date, time, place and agenda.

b. The Board shall meet a minimum of 3 times a year.

c. The Annual General Meeting (AGM) shall be held annually at a date, time and place determined by the board of Directors and shall be announced in writing 14 days in advance by the Secretary or President as to date, time, place, and agenda.

d. A Special Meeting may be called any time the Board determines a need for them.

Special meetings may be conducted by email with secretary taking minutes.

e. A quorum for all meetings shall consist of the number of members present.

f. A simple majority of those present and voting shall determine the outcome of votes.

g. Special votes may be conducted by email.

h. Special resolutions may be considered at a general meeting provided 14 days written notice of the special resolution is given to members. A special resolution may be passed by 75% of the members attending the general meeting where the special resolution is presented for a vote.

 14. AMENDMENTS

 Change: These Bylaws may be amended by way of Special Resolution as proposed at the Annual General Meeting of the  Association. Notification: Written announcement to all Bed and Breakfast members in good standing of the proposed  change(s) will be delivered by hand, mail or email at least 30 days prior to the vote.

 15. PARLIAMENTARY PROCEDURE

 Should any parliamentary questions arise, Robert's Rules of Order shall govern, but shall not supersede the Bylaws.

 16. DISSOLUTION

 If the Association is dissolved, all assets shall be distributed equally to all B&B members in good standing after all financial  obligations have been met.

 APPROVED November 2, 2009